In today’s fast-paced, digital-first world, efficiency matters. Yet, many individuals and businesses still find themselves stuck with outdated processes—like manually writing paper checks. Writing checks by hand isn’t just time-consuming—it’s prone to human error. From spelling mistakes to incorrect figures and missing signatures, even the smallest mistake can create big problems.
That’s where modern platforms like OnlineCheckWriter.com, powered by Zil Money, come in. This cloud-based solution lets you create, print, and send checks online, with built-in tools to eliminate common check-writing errors. It’s fast, secure, and incredibly convenient.
Whether you’re new to digital check writing or just looking for a more reliable system, here’s a step-by-step guide to writing checks online the smart way.
Why Go Digital with Your Checks?
Let’s face it—handwriting checks is old-school. It may seem simple, but it’s often riddled with challenges:
- Typos and illegibility
- Forgotten fields like date or signature
- Fraud risks with pre-filled checkbooks
- Lost or delayed checks due to mailing errors
OnlineCheckWriter.com eliminates these issues by giving you full control over your check creation process. You can customize your checks with your company logo, background image, and bank details, then print them instantly or send them electronically.
How to Write a Check Online in 6 Easy Steps
Switching from handwritten checks to digital checks is easier than you think. Here’s how to do it right—step by step:
Step 1: Set the Check Date
Start by choosing the date for your check. With OnlineCheckWriter.com, you can pick the date from a calendar, ensuring consistency and accuracy every time.
Why it matters:
Dates help both parties track payments. Some vendors or landlords may even hold post-dated checks until the specified date.
Bonus: You can also schedule checks to send on future dates, which is ideal for recurring payments.
Step 2: Specify the Payee
Next, type in the name of the person or organization receiving the payment. The “Pay to the Order of” field is essential—this is where the money goes.
Tip: Avoid writing “Cash” unless absolutely necessary, as anyone could deposit a check made out to cash.
Security Tip: OnlineCheckWriter.com allows you to save frequent payees for quick and error-free selection later.
Step 3: Enter the Amount in Digits
Now it’s time to input the amount in numbers. You’ll see a small box on the right side of the check—type the full amount here, including cents.
Example:
If you’re paying $456.75, type it just like that. To prevent fraud, start from the far-left edge of the box so no one can alter the amount later.
Step 4: Write the Amount in Words
Under the payee name, spell out the payment amount in words. This serves as a backup and legal reference in case the number format is tampered with or misread.
Example:
$456.75 becomes “Four Hundred Fifty-Six and 75/100”
Pro Tip: Write in all capital letters and draw a line after the words to prevent unauthorized edits.
Step 5: Add a Memo or Note
Use the memo field to clarify what the payment is for. Though optional, it’s incredibly helpful for tracking business expenses or documenting tax-deductible donations.
Example:
“April Utilities,” “Consulting Fee – March,” or “Invoice #1234”
Efficiency Tip: Save recurring memos and automate them with OnlineCheckWriter.com’s repeat payment feature.
Step 6: Digitally Sign the Check
Your final step is the most important—add your digital signature. This authorizes the payment and confirms the check’s validity.
Why it matters:
Without a signature, your check won’t be honored. OnlineCheckWriter.com allows you to upload or draw your signature, saving it securely for future use.
Bonus Feature: Assign multiple signatures for different departments or team members if needed.
Custom Checks That Reflect Your Brand
One of the best features of OnlineCheckWriter.com is the ability to fully customize your checks. Add your:
- Company name & logo
- Background images or color themes
- Custom fonts and layouts
- MICR line with bank details
- Signature lines and notes
With these options, you don’t just send a check—you send a branded payment that reflects your business’s professionalism.
You can print checks instantly using any any printer. No special ink or hardware is required.
Multiple Delivery Options
After creating your check, choose how you want to deliver it:
Send as an eCheck
Email the check to your recipient with a single click. They can print and deposit it like a regular check.
Mail Through USPS or FedEx
Let the platform print, package, and mail your checks. Prices start at just $1.25 per check, including postage.
ACH and Wire Transfers
Prefer bank transfers? OnlineCheckWriter.com supports direct ACH and wire payments—no need to leave the dashboard.
All payment types are tracked in real time and can be reconciled with your accounting software.
Say Goodbye to Checkbook Errors
Traditional checks are prone to mistakes:
- Miswriting the amount
- Skipping the signature
- Inconsistent dates
- Lost or stolen checks
OnlineCheckWriter.com solves these issues with:
- Live preview before printing
- Auto-filled fields from saved templates
- Secured signature and payment authorization
- Audit trail and activity tracking
- QuickBooks, Xero, and Zoho integration
Whether you’re running payroll, reimbursing contractors, or paying bills, this tool ensures every payment is accurate and professionally handled.
Conclusion: Make Check Writing Smarter, Not Harder
With tools like OnlineCheckWriter.com, powered by Zil Money, writing checks has evolved into a precise, professional, and fully digital experience. You no longer need to worry about spelling errors, misplaced decimal points, or lost mail.
By following the 6 steps above, you’ll not only write error-free checks—you’ll save time, reduce costs, and make every payment with confidence.
Ready to ditch the pen and embrace smart check writing?
Visit 
OnlineCheckWriter.com and create your first check in minutes.
